F.R.A.T. – A Guide To Managing
our Project Funds
Actions pertaining to receipts,
custody and disbursements of UPBSFI, Inc. project funds shall be
based on the acronym FRAT - Fiscal Responsibility, Accountability
and Trustworthiness (which subsumes Transparency).
Responsibility includes keeping and maintaining financial
records within universally accepted accounting principles and
practices. To the extent possible, all transactions should be (a)
relevant e.g. no booze, girlie shows and the like, (b) reasonable
i.e. cost of goods/services procured are within market rates, and
(c) responsive i.e. according to a work program and/or a planned
schedule. In the case of our Reforestration Project, Project Manager
JR recently asked Shan Buyco for a GANTT CHART that will partly
serve as a basis for disbursements. Ultimate responsibility lies in
the President/Chairman of the Board, and under the principle of
"command responsibility", the President/Chairman may either be
impeached or asked to resign depending on the extent of his
culpability.
Accountability lies on the assigned Project Manager, who shall be
responsible to the Board of Directors. The Project Manager at the
local level (that's Shan Benjamin Buyco) shall be accountable to Brod
JR, the Project Manager. To help PM JR on the task of managing the
project on our behalf, I assigned the following Brod-experts to be
Project Consultants, namely (a) Former DENR Undersecretary Rene de
Rueda, who will be conducting actual site visitations and (b) Cosme
Santiago, who has an experience with a similar project. We will work
from the dictum that accountability cannot be delegated. Failure to
appropriately account for, or reasonably explain, a transaction
shall be considered an offense made against the Fraternity and,
therefore, subject to penalty. The penalty will be subject to due
process by a body created for the purpose.
Trustworthiness is a product of our proven integrity, capability and
competence to manage our money and all the donations that we have
solicited to support a project. It is one that we earn over time
with our publics -- by submitting truthful and comprehensive reports
regularly, and verified as to the correctness and authenticity by
our Auditor Dan Lachica. Official Receipts shall serve as supporting
documents in every transaction. In the case of the UPCV
Reforestration Project, a quarterly progress report may be
necessary.
Transparency of our financial transactions implies an open book
policy. Transparency breeds trustworthiness. The more transparent we
are, the more trust we will generate from our stakeholders and
donors. The more trust, the more support we get. It's a healthy
cycle that will redound in a durable, honorable and responsive UPBSFI, Inc.
The above-mentioned guidelines shall apply to all UPBSFI, Inc.
projects.
Willie "Tatang" Vergara,
7-10-2008
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U.P. VISAYAS CENTENNIAL FOREST PROJECT
Sent: Friday, July 11, 2008
6:35 AM
Subject: {U.P. Beta Sigma
Fraternity BOD} FW: UPV Centennial Forest - UPDATE FROM BROD
SHAN BUYCO - FUND MANAGEMENT
Brods,
Please see below in one Excel file (four different worksheets) the
following:
1. A PERT CHART (no CPM as labeled)
2. A Gantt Chart
3. Project Cost Estimation
4. Seedlings Inventory
Also below please see relevant communications, saying among others,
that this shall be called The Betan Alumni Park; that the project
will be undertaken in three phases; that the $500 is an initial
release of a total of $1,000 for this particular year; that the
Brods have finished putting up the perimeter fences; ongoing
participation for freshmen and sophomores. For more details, we may
also visit the website:
http://centennialforest.wordpress.com/ (These
should also answer Brod Ed Quisumbing's questions regarding project
plans, schedules, etc.)
It will also be of interest to all of us that we expect to be able
to recruit a handful (at least ten?) owing to the visibility of this
particular project. We will appreciate a report from Brod Shan in
this regard.
As ever your servant,
Willie "Tatang" Vergara
**Click picture to see UP
Visayas Centennial Forest Excel file --->
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Date: Thu, 10 Jul 2008 22:51:00 -0700
From: shanbuyco@yahoo.com
Subject: Re: UPV Centennial Forest - UPDATE FROM BROD SHAN BUYCO -
FUND MANAGEMENT
To: renederueda@yahoo.com; regadiojws@yahoo.com
CC: cosme_santiago@hotmail.com; tatang_up@hotmail.com;
upv_tabets@yahoogroups.com
Here are the charts needed. This is a
work-in-progress and was last updated 22 April 2008.
Feel free to make suggestions.
Thanks.
Shan, UPV 93-B
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Date: Sun, 15 Jun 2008 23:54:26 -0700
From: shanbuyco@yahoo.com
Subject: UPV Centennial Forest
To: tatang_up@hotmail.com; bong73b@gmail.com; regadiojws@yahoo.com;
cosme_santiago@hotmail.com; renederueda@yahoo.com; ACCRIADOR@dow.com;
dcsukw@yahoo.com; jtetangco@devconceptsph.com
CC: upv_tabets@yahoogroups.com
Dear
Brod Tatang:
Here are
the latest updates for the Cenennial Forest.
1.) The
Brods have successfully placed perimeter
fences
surrounding our alloted area (1st
hectare only. 2nd hectare in 2009 and 3rd hectare in 2010).
2.) We
now have sufficient seedlings thanks to various Betan donations.
3.)
Digging
at the area started 14 June 2008; and every weekend until 26 July
2008 (which
is the date of the official launch of the project).
4.)
Letters were sent to
other student organizations
for their participation already. Positive feedback, generally.
5.)
Coordination with ROTC
for participation of freshmen and sophomores
on-going. We expect positive results from these negotiations.
Subtle recruitment strategy.
6.)
Bank Account
- Landbank of the
Philippines, SA account number 3051-0292-74 Account Name - Froilan
B. Nazareno IN TRUST FOR UPV BETA SIGMA FRATERNITY ALUMNI
ASSOCIATION, INC.
7.)
NEW WEBSITE:
http://centennialforest.wordpress.com/
- we experienced problems from the last address.
We do
not have enough resources as of this writing and basically are just
being "creative" muna. We'd really hope more support from the rest
of the Betan-world.
Will
keep you posted.
Shan
UPV
1993-B
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